Start from the training room model (free sign-up; running a simulation is Pro). When a meeting or training room becomes a vaccination site, the things to decide are the booths for the doctor’s check and the shot, and the chairs where people sit and are watched after it. In this article, in the members’ training room model, your AI sets out the site and simulates an afternoon of 120 people. It ran the same tools an AI calls over MCP. Every figure and number below comes from that run.
1. The site and the afternoon
- A training room of 12 × 8.4 m. In one change (
edit_space), your AI takes out the 81 tables, chairs and the podium, and puts the reception by the front door, four booths for the check and the shot along the front wall with screens between them, and 30 chairs for the wait (three rows of ten) at the back.check_spacefinds nothing.
The AI wrote this flow as a scenario (put_process_scenario).
- From 13:00, 120 booked people come in at the front door, one a minute.
- They hand in their form at the reception (20 seconds to a minute, most often 30 seconds), and wait in front of the booths for a free one. In the booth the check and the shot take 1.5 to 4 minutes (most often 2). Two or three booths are open, as many as the doctors.
- After the shot they sit on a chair to be watched (15 minutes; 30 minutes compared too). With no chair free, they wait standing by the chairs.
- Then they leave by the back door.
- Every number and time is an assumption. Put in the wait your site’s doctor asks for, and your own site’s people and times.
2. The booths, and the chairs for the wait
The AI changed the booths open (2, 3) and the chairs for the wait (10, 15, 20) (sweep_process_parameters), 20 runs each. The time in the room and the waits are a person’s mean; those standing are the most at once, the mean over the 20 runs.
| Booths | Chairs for the wait | Time in the room (mean) | Wait for a booth (mean) | Wait for a chair (mean) | Standing (most at once) |
|---|---|---|---|---|---|
| 2 | 10 | 47.9 min | 16.2 min | 13.0 min | 19.2 |
| 2 | 15 | 34.9 min | 16.2 min | 0.0 min | 0.0 |
| 2 | 20 | 34.9 min | 16.2 min | 0.0 min | 0.0 |
| 3 | 10 | 46.7 min | 0.1 min | 28.0 min | 40.0 |
| 3 | 15 | 19.4 min | 0.1 min | 0.7 min | 2.8 |
| 3 | 20 | 18.7 min | 0.1 min | 0.0 min | 0.0 |
- With three booths, the wait for a booth is 0.1 minutes on average: hardly any. With 20 chairs a person is in the room 18.7 minutes on average. With 15, 2.8 stand at the most; with 10, 40.0 stand, waiting 28.0 minutes for a chair on average, and a person is in the room 46.7 minutes.
- With two booths, people wait 16.2 minutes in front of them on average, 26.4 at the most. So they reach the chairs more slowly, and 15 chairs are enough. More booths move the queue from the booths to the chairs.
3. The time of the wait, and the chairs
With three booths, the AI changed the time of the wait (15, 30 minutes) and the chairs (15, 20, 30).
| Wait after the shot | Chairs for the wait | Time in the room (mean) | Wait for a chair (mean) | Standing (most at once) |
|---|---|---|---|---|
| 15 min | 15 | 19.4 min | 0.7 min | 2.8 |
| 15 min | 20 | 18.7 min | 0.0 min | 0.0 |
| 15 min | 30 | 18.7 min | 0.0 min | 0.0 |
| 30 min | 15 | 86.6 min | 52.9 min | 60.0 |
| 30 min | 20 | 58.9 min | 25.2 min | 40.0 |
| 30 min | 30 | 34.1 min | 0.4 min | 2.4 |
- The chairs needed come to about the people a minute times the minutes of the wait. At one a minute: 15 chairs for 15 minutes, 30 for 30.
- With a wait of 30 minutes, 2.4 stand at the most with 30 chairs, but 40.0 with 20, and a person is in the room 58.9 minutes instead of 34.1.
4. How to use this check
- Draw your own site (from a PDF of the drawings or photos too), and tell your AI the people booked and how often, the time at the reception, the check and the shot, the booths open, and the time of the wait and the chairs. Your AI also puts other arrangements of the booths and the chairs on the drawing and checks them.
- Not checked: people early or late for their time, forms filled in again, looking after someone who feels unwell and a bed for them, the space between the chairs, and waiting in the corridor.